Work performed
- Labor by phase or task
- Site prep
- Installation or repair work
- Cleanup or disposal
Invoice template for contractors
Contractor Invoice Template
Bill labor, materials, equipment, subcontractors, permits, progress payments, tax, deposits, and balance due in a clear contractor invoice.
Example line items
Useful contractor invoice line items.
Costs and materials
- Materials
- Equipment rental
- Subcontractor work
- Permits and inspection fees
Payment tracking
- Tax where applicable
- Deposit received
- Progress payment received
- Final balance due
Scope control
Tie the invoice back to the approved estimate.
Contractor invoices are easiest for clients to approve when they match the estimate or change order the client already accepted. Keep phase names, material categories, and payment milestones consistent from estimate to invoice.
If the job uses deposits or progress payments, show payments already received separately from the total project value so the remaining balance is obvious.
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